Industrial file & forms hub

Bring your machine manuals, help videos, and maintenance forms onto a server you control.

Libraforge is a small on-site file and forms server for industrial plants that organizes departments, locks down permissions, and generates signed PDF maintenance records — with automatic image and video optimization built in.

Departments & roles Versioned compliance forms Built-in Wi-Fi access point* 1080p video transcoding Optimized JPEG images

*Captive portal / AP features are available when enabled by an administrator.

At a glance
Access control
Superuser / Dept / Member
Departments & roles keep the right people in the right folders.
Compliance
Versioned forms + hash
Signed PDFs with verification hashes for audit-ready records.
Media engine
JPEG + MP4 (H.264)
Automatic image conversion and 1080p video transcoding.
Why Libraforge

What it does for your operation

Libraforge turns a small box on your network into a structured file library, form builder, and media server for your team — designed for maintenance, inspections, and industrial environments.

Organized by department & role

Files live under /ftp/Department/Role/…, so everyone always knows where to put and find things.

  • Departments for each site or area
  • Role folders (e.g., mechanical, electrical maintenance)
  • Unlimited subfolders under each role
  • Read-only “Member” access for techs

Fine-grained permissions

Superusers control departments and roles. Department admins manage folders and uploads. Members can view and download only.

  • Superusers create departments, roles, and users
  • Department admins upload, rename, and delete within their area
  • Department roots and role folders are protected
  • Clear separation between configuration and day-to-day files

Built-in Forms & Compliance

Design checklists and inspection templates in the browser. Every change is versioned and every submission becomes a signed PDF.

  • Schema → Published Form → Completed Form workflow
  • Version numbers (e.g., 1.0.2) plus cryptographic hash
  • PDF output with technician, timestamps, and hash
  • Audit trail from template to final record

Form Builder & Online Designer

Drag-style builder for preventive maintenance and inspection forms — designed to work nicely on phones and tablets.

  • Tasks and steps with operation & description
  • Optional inputs (text, number, date, unit, required)
  • “Save”, “Save As”, and “Publish” version controls
  • Mobile-friendly stacking layout for small screens

Automatic media optimization

Upload photos and videos directly from phones or PCs. Libraforge converts and optimizes them for fast, reliable playback.

  • Images converted to JPEG (≈1600px, ~80% quality)
  • Videos transcoded to MP4 (H.264, up to 1080p)
  • HEIC/HEIF, PNG, JPEG, MOV, and MP4 supported
  • Original heavy files discarded to save space

Wi-Fi AP & captive portal (optional)

When enabled, Libraforge can broadcast its own Wi-Fi network with a captive portal so users land on the system instantly.

  • Join the SSID and the portal can auto-open
  • Manual access at http://10.42.0.1
  • Channel & TX power tuning from the web UI
  • Hostname control for easy identification
Deployment

How Libraforge fits into your site

Libraforge is designed for plants, shops, and facilities that need a simple, controlled way to store procedures, drawings, photos, and inspection records on their own hardware.

  1. 1. Plug into your network – Connect Ethernet and power. Configure DHCP or static IP from the web interface at /ap/settings. A built-in connectivity test verifies external reachability if needed.
  2. 2. Set up departments & roles – Superusers define departments (e.g., CNV_RO_1) and roles (mechanical maintenance, electrical maintenance, etc.). Department admins then build their own folder structure and upload files.
  3. 3. Build your forms – Use the Form Builder to create preventive maintenance checklists, daily inspections, and other procedures. Publish when you’re ready for technicians to use them.
  4. 4. Capture work & evidence – Techs complete forms, attach photos or short video clips, and submit. Libraforge generates signed PDFs and optimized media for fast viewing later.
  5. 5. Brand it as your own – Upload your logo from the Settings page and it appears in the toolbar and on generated documents, so reports look like they came from your system, not a generic tool.

IT-friendly configuration

All network and AP settings are managed from one page. No need to SSH in for basic configuration.

  • DHCP or static IP with editable IP, subnet, gateway, and DNS
  • MAC address display for reservations
  • Wi-Fi SSID, channel (1–13) and TX power controls
  • Hostname changes with reboot prompt
See it in action

Short Libraforge walkthrough

A quick video overview usually sells this better than any spec sheet — show how fast it is to log in, find a file, fill out a form, and pull up the resulting PDF.

Suggested outline for your demo:
1) Log in as a department admin
2) Show a real department/role folder and open a drawing
3) Open the Form Builder and publish a form
4) Complete the form as a technician on a phone
5) Open the generated PDF and highlight the verification hash.

What operations teams care about

In the video, lean into problems Libraforge actually solves:

  • No more “Which version of this checklist is correct?”
  • Techs don’t have to fight with massive HEIC photos or MOV files
  • Superusers can change AP and Ethernet settings without IT tickets
  • Signed PDFs and hashes help with compliance & audits
CONTACT

Talk to us about Libraforge

Tell us a bit about your plant, your machines, and how you’d like to use Libraforge — for machine manuals, help videos, maintenance forms, or all three.

Send us a message

Fill this out and we’ll email your details to the Libraforge team. You’ll see a confirmation message here once it’s been sent.

What we usually cover on a call

  • How many machines and departments you want on the box
  • Whether you mainly need manuals & help videos, forms, or both
  • Your network constraints (no internet, locked-down plant, etc.)
  • Hardware sizing and on-site deployment options
On-site server No cloud required Industrial environments
Use cases

Machine manuals, help videos & maintenance records

Libraforge is designed for plants that still rely on paper binders and scattered files for machine manuals, operator training videos, and preventive maintenance forms. By bringing everything onto an on-site file and forms server, technicians can quickly look up the correct document, watch a short help video, complete a checklist, and generate a versioned and signed PDF record – all on your own network.

More tools from Ind-Docs: see our other industrial documentation products. View other Ind-Docs products →